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Written By Andrew Tie
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Updated on September 10th, 2021
If you are using MS Outlook, you may be concerned about the issue i.e. PST file too large to open. So, in this article, we will explain all aspects related to the Outlook PST file. Read the complete article to find the best solution to compact PST file without opening Outlook problem.
PST files are the Outlook data file. Outlook stores the complete mailbox data in the system as an offline PST file. It is saved in your system and serves various purposes like backup and synchronization with the server. No doubt, the PST files are valuable for all Outlook users.
Any new message in the Outlook application will automatically get updated in these PST files. So, you need not update them regularly. The PST files have a finite storage limit. If you exceed this limit, the PST file will start creating the PST file too large in size problems.
When you send/receive a new email, the data will get stored in the Outlook data file. So, with increasing mails, the size of the PST file increases. Generally, the file has sufficient space to store a large amount of data, but it has a finite storage capacity.
PST file stores complete mailbox data. So, along with emails, it also saves contacts, calendars, tasks, journals, attachments, etc. Adding more data to these categories will also increase the PST file size. Before learning how to open an Outlook data file, we should explore the size limit of PST files.
Download the best DRS PST File Splitter software to break, divide or split large-sized PST file into multiple smaller PST.
The storage capacity of PST files has increased significantly with Outlook updates. Initially, Outlook 2000 and 2002 used to store a maximum of 2GB of data in a PST file. This size limit reached 20 GB in Outlook 2003 and 2007. Now, MS Outlook 2010 and later versions come with a maximum PST size limit of 50 GB.
With a PST file too large to copy, chances of PST file corruption are still there. So, Microsoft developed the built-in free utility i.e. Inbox Repair Tool to fix minor corruption in Outlook PST files. Also, you should maintain the PST file size as an oversized PST will cause various problems to the users.
Outlook PST files have a fixed storage limit. Beyond that, it starts showing error messages and even leads to file corruption. You become unable to open Outlook data files. Some of the main issues that arise due to oversized PST files are.
These are the prominent issues related to the Outlook data file too large size to open problem. So, it becomes necessary to reduce the size of the PST file under its size limit. Let us learn the different viable options through which you can reduce the size of PST files.
Outlook PST files contain all your mailbox data. You cannot simply delete your valuable emails. So, here we explain the most practical ways to reduce the size of a PST file too large to copy. The two standard techniques that do not require any additional tools are
In this method, you are not deleting any mailbox data. You are compressing the Outlook file too large to open or copy. Although it is an effective technique, it may cause damage to the PST file. So, it is also not a permanent solution. The most reliable option is to split your large size PST file into smaller files.
DRS PST Splitter is a professional utility to divide large size PST into smaller files. It reduces the size of PST files by distributing the data into multiple files. Therefore, it fixes the issue of the PST file too large to copy or open. The software provides numerous advanced features to make file splitting easy and effective. Moreover, the tool has an interactive user interface so that any novice user can divide the PST files without hassle.
After reading the complete article, it can be concluded that the large-sized PST file is a general issue. You can resolve the problem by various methods. However, they are not the permanent solution. The best option is to divide the PST file too large in size into multiple smaller files. It reduces the PST size without deleting any mailbox data.
Here, we answer the most common queries regarding the oversized PST file and reducing it without damaging the file content.
Q 1. How do I split a large PST file into smaller parts?
Ans: The best option to split a large PST file into smaller parts is through the DRS PST Converter. Follow the steps below.
Q 2. My PST file is too large. Can I migrate it?
Ans: You can migrate your PST file unless its size is beyond the maximum size limit. The large-sized PST file will lead to Outlook errors and file corruption. There are different techniques to migrate your PST file. You can opt for either manual or automatic methods.
Q 3. What happens when you compact an Outlook data file?
Ans: On compressing the Outlook data file, the space occupied by these files will reduce greatly. It increases the space available for Outlook functionality. So, the efficiency of Outlook will improve.
Q 4. Can I compact the PST file without opening Outlook?
Ans: Yes, you can compact the PST file without Outlook. The best option is to split the Outlook data file into smaller files. It distributes the size between two PST files and hence reduces the space. You can use a professional PST splitter tool.
Q 5. How can I reduce the size of my PST file without Outlook?
Ans: You can reduce the size of Outlook PST files without Outlook by using the DRS PST Splitter. It divides the mailbox data of a large size PST file into various smaller files. So, the file gets compact significantly.
Q 6. What is the maximum size a PST file can be?
Ans: The maximum size limit of the PST file depends upon the MS Outlook version. For Outlook 2000 and 2003, it was 2 GB. After that, it increases to 20 GB for Outlook 2007. Now, for Outlook 2010 and all later versions, it is 50 GB.
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